Renovation Contract & Change Order Tracker
The spreadsheet you hand a contractor on day one and keep for the whole job
Most renovation disputes are not about quality. They are about what was agreed, when, and at what price — and none of that was written down. This workbook fixes that. Sixteen priced scope lines with reference numbers you can quote in every email and conversation. Eight change-order rows with a reason code and an approval flag, so only the variations you actually signed count toward your revised contract value. Eight payment stages, each tied to a trigger condition rather than a date. And a money position that shows what is genuinely payable now, after holding back your retainage.
What it does
- 16 priced scope lines with reference numbers for every email and conversation
- 8 change-order rows: reason code, approval flag, value
- Only rows marked Yes count toward your revised contract sum
- 8 payment stages tied to triggers, not dates — with a 100% allocation check
- Live money position: outstanding, retainage held back, genuinely payable now
Tabs in the file
- Project — Contract sum, retainage, and what is genuinely payable today.
- Scope — 16 priced lines with completion percentages and an overall progress figure.
- Change orders — 8 variations with reason codes, plus five working rules.
- Payments — 8 stages tied to triggers, with an allocation check.
What's included
- The .xlsx file itself — opens in Excel, Google Sheets, LibreOffice or Numbers
- A 'How to use' tab explaining every input, plus five variation-log rules
- Free updates if we add lines or fix a formula
Delivery
Instant download link on the order confirmation page, plus a copy by email.
Important — please read
- This is a record-keeping tool. It is not a contract and it is not legal advice.
- Contract law varies by jurisdiction. For a disputed claim, get a local lawyer's opinion.
- A spreadsheet register does not replace a signed variation document. Follow whatever your contract actually requires.
- Retainage percentages are not universal. Use the figure written in your own contract.
- Every calculator on this site stays free and unlimited. Buying this file does not unlock or remove any calculator.
Questions, corrections or a mistake in the file? Email hello@buildcalc-hub.com. We answer within three business days. If the file turns out not to be useful to you, ask for a refund within 14 days. Every calculator on BuildCalc stays free whether you buy this or not.
← All workbooks